Regarding match fees. The last match we had on 13 Aug was in collaboration with WRAS. We let WRAS set the match fees and they decided $40 was appropriate.
Next season, we are hoping to work with WRAS again as they bring a lot to the table with their extensive knowledge, know how and props.
We are looking to make some profit for the club as well because, we do shut down the range for a day and a half and we would like to buy some more props/targets.
The club(s) have been very supportive and we are looking to say "thanks" for their support with some income.
I think you are on the right track. At my club we charge $60 and approach our matches as follows:
1) They've got to be fun for the shooters. No one wants to shoot matches that are boring, poorly organized, or not worth their money or time.
2) They've got to be fun for the volunteers too. No one wants to volunteer at a match where they feel they are not utilized or appreciated.
3) They've got to be beneficial to the hosting club. Our membership sacrifices a significant amount of time so that non-members can come and shoot matches. The money we raise from the matches helps keep the membership costs down by offsetting some of the costs of running the range.
We take care of (1) by running matches efficiently and on time. With plenty of volunteers we make sure shooters don't have to worry about patching or resetting targets - we take care of that so they can focus on competing, or socializing, or whatever it is they like to do when they're not shooting. We try our best to develop new and interesting scenarios for shooters of varying abilities so that the veteran is challenged but the novice isn't left frustrated. We provide 4 stages, each utilizing 3 guns, and we do it in 2 hours so shooters don't have to write off a whole Saturday to shoot a match.
Number (2) for us really takes care of itself. Yes we provide food and refreshments and a small token gift for each volunteer but the real reason we have such a strong group of volunteers is that we enjoy working together. Look after your volunteers and they will look after you.
By giving back to the club we ensure number (3) is addressed. Half of the match fees are handed over to the club. We feel this is fair and helps ensure we can continue to offer matches to the multigun community.
The only other thing I would mention, and it was touched on previously, is the importance of financial transparency. All of our volunteers know, as do the membership, that every penny that doesn't get donated to the club goes to buying targets, match supplies, props, patch guns, timers, etc. In my opinion, few things can sour people's attitude quicker than even the hint of someone personally gaining from holding matches. I know every club is different but at my club that is the way it is and I'm glad for that.
This thread is full of good information. It's the kind of thing I wish I had stumbled on when I was starting to get a 3gun program going. I'm sure there are many people on CGN who read about 3gun and think it would be awesome to organize but just don't know how to begin. Perhaps the mods could "sticky" this thread or initiate one. Just a thought.